Applicant and Candidate Privacy Notice | Datadog

·Last updated

·At Datadog, we care about your privacy. That's why every candidate for employment with us receives this notice, which explains what information Datadog ("we," "us," "our") collects about you during our hiring process, why we collect and how we use your information, and what your rights are related to your information. Please note that your use of any Datadog service or website is also governed by our general Privacy Policy.

·Personal Information We Collect

·During the recruitment process, we will collect information about you-either from you directly or from third parties with your approval-which may include the following:

• ·identifying and contact information, such as your full name, email address, physical address, IP address, telephone number, date of birth, government identification number, and other contact information;
• ·professional and employment information, such as a resume or CV, a cover letter, other work experience, professional references, your work-permit status, your social-media profiles, or other information about your professional background;
• ·educational information, such as your school history, your qualifications and certifications, and any other information related to your education;
• ·citizenship information, such as your visa and right-to-works status;
• ·if you interview with us, we may collect additional information such as your image and voice recordings;
• ·information received from third parties, such as the results of a professional-reference check or background check, and the information we receive from someone who refers you for a position;
• ·sensitive information you voluntarily provide during the recruitment process, such as demographic information or information about your gender, race, ethnicity, and disabilities, but only when permitted under applicable laws;
• ·publicly available information that helps us make a determination about your candidacy, such as information from your LinkedIn or GitHub profiles; and
• ·any other information you choose to submit to us as part of your application.

·How We Use Personal Information

·We only use the information we collect about you as part of our application and recruitment process in order to:

• ·evaluate your candidacy or application to make an employment decision;
• ·verify the information submitted or collected;
• ·manage our relationship and communicate with you;
• ·comply with any of our legal requirements; and
• ·make improvements to our recruiting processes.

·How We Share Personal Information

·We may share your personal information with the following recipients:

• ·Our service providers. We may share your personal information with the service providers who help us with our hiring process, including applicant-tracking software and talent-acquisition services.
• ·Our corporate affiliates. Depending on your location, we may share your personal information with members of the Datadog Recruitment and related teams who are based in other countries.
• ·Employers and references. In order to perform employment verifications and professional-reference checks, we may share your personal information with your current and previous employers, as well as the individuals you list as references.
• ·Public bodies. We may be required to share your personal information with governmental agencies or public bodies, such as labor authorities, courts, or law-enforcement agencies.
• ·Other recipients with your consent. Finally, we may share your personal information with any other third party you have given us consent to share it with.

·Security

·The security of your personal information is incredibly important to us. We have implemented and we continually maintain a variety of technical and organizational measures to protect your personal information from unauthorized access and against unlawful processing, accidental loss, destruction, and damage.

·Retention

·If you are considered for a position at Datadog and your candidacy is unsuccessful, you decline our offer, or you withdraw your application, we will retain your personal information only to consider you for potential future positions at Datadog, and as long as needed to comply with any applicable laws or for the establishment, exercise, or defense of a legal challenge related to our recruitment process or decision.

·If you do not want us to retain your personal information to consider you for potential future positions, you may request that we delete it as described below. Please note, however, that we may retain some information that we are required to retain by law or in order to defend ourselves in the event of a legal claim.

·If you are offered and accept a position with us, your personal information will become part of your employment record.

·Supplemental Notice for the EEA, UK, and Switzerland

·This section provides additional details about the personal information we process subject to the General Data Protection Regulation (GDPR) and UK GDPR.

·Controller of Your Information Unless otherwise stated in a supplemental notice, Datadog, Inc. is the data controller of your personal information.

·Your Rights Subject to applicable law, you have the following rights with respect to your personal information.

• ·Right to access. You have the right to access your personal information that we hold, and receive it in a portable way.
• ·Right to update. You have the right to request that we update your personal information.
• ·Right to delete. You have the right to have your personal information deleted.
• ·Right to restrict processing. You have the right to request us to restrict or suppress the processing of your personal information where our processing is inappropriate.
• ·Right to object. You have the right to object to the processing of your personal information.
• ·Right to withdraw consent. You have the right to withdraw your consent at any time where we are processing your personal information based on your prior consent.

·To exercise your rights, please complete our Data Subject Rights intake form or contact us as outlined in the "Contact Us" section below. Please note that we may ask you to provide us with additional information to confirm your identity.

·Legal Bases for Processing Personal Information We collect and process your personal information when it's necessary in order to consider your candidacy for employment with us and in preparation for potentially entering into a contract of employment with you. We may also collect your personal information in order to comply with our legal obligations, where you've consented to our collection and processing of your personal information, or based on our legitimate interest to ensure that we hire the best candidates.

·International Data Transfers Your personal information may be collected in, transferred to, accessed from, or stored in a country other than the one you are in, including the United States, which may have data protection rules that are different from those of your country.

·Your personal information is only transferred out of your country in accordance with applicable data protection law, including, for example, to third countries that adequately safeguard personal data, or under the European Commission-approved Standard Contractual Clauses.

·For more information about how we think about international data transfers, and the safeguards we have in place related to them, please refer to our Data Transfer Impact Assessment.

·Complaints You may lodge a complaint with a data protection authority for your country or region where you have your habitual residence, where you work, or where an alleged infringement of applicable data protection law occurs. A list of EEA data protection authorities is available here, and the contact details for the UK Information Commissioner's Office is available here.

·Supplemental Notice for California

·This section provides additional details about the personal information we process subject to the California Consumer Privacy Act, as amended (CCPA).

·Your Rights Subject to applicable law, you have the following rights with respect to your personal information.

• ·Right to access. You have the right to request that we disclose to you what personal information we collect, use, disclose, share, and sell about you.
• ·Right to delete. You have the right to request that we delete your personal information that we've collected.
• ·Right to update. You have the right to request that inaccurate personal information we hold about you be corrected.
• ·Right to restrict the use and disclosure of your sensitive information. You have the right to request that we limit our use and disclosure of your sensitive personal information.
• ·Right to nonretaliation. You have the right not to be retaliated against because you've exercised any of your rights under the CCPA.

·If you or your authorized agent wishes to exercise any of these rights, please complete our Data Subject Rights intake form or contact us as outlined in the "Contact Us" section below. Please note that we may ask you or your agent to provide us with additional information to confirm your identity.

·Categories of Personal Information Collected The personal information that we've collected in the past 12 months fall into the following categories specifically established under the CCPA:

• ·Identifiers such as a real name, postal address, unique personal identifier, online identifier, internet protocol address, and email address.
• ·Information under Cal. Civ. Code §1798.80(e), such as your name, address, telephone number, or any financial information.
• ·Internet or other electronic network activity information, such information regarding your interaction with the Datadog Products.
• ·Geolocation data.
• ·Audio, electronic, visual, or similar information, such as audio recordings of calls with you.
• ·Inferences drawn on the information above, such as aggregated metrics.
• ·Your social security, driver's license, state identification card, or passport number.
• ·Your racial or ethnic origin.
• ·Personal information collected and analyzed concerning your health.

·For more information about the categories of personal information we collect, please see the "Personal Information We Collect" section above.

·Categories of Personal Information Disclosed for a Business Purpose The personal information that we've disclosed for a business purpose (including to our service providers) in the past 12 months fall into the following categories specifically established under the CCPA:

• ·Identifiers such as a real name, postal address, unique personal identifier, online identifier, internet protocol address, and email address.
• ·Information under Cal. Civ. Code §1798.80(e), such as your name, address, telephone number, or any financial information.
• ·Internet or other electronic network activity information, such information regarding your interaction with the Datadog Products.
• ·Geolocation data.
• ·Audio, electronic, visual, or similar information, such as audio recordings of calls with you.
• ·Inferences drawn on the information above, such as aggregated metrics.
• ·Your social security, driver's license, state identification card, or passport number.
• ·Your racial or ethnic origin.
• ·Personal information collected and analyzed concerning your health.

·For more information about the categories of personal information we disclose to other parties, including to our services providers, please see the "How We Share Personal Information" section above.

·No Sale or Sharing of Personal Information We do not sell or share (for the purpose of cross-context behavioral advertising) your personal information, as those terms are defined under the CCPA.

·Changes to this Policy

·We may occasionally update this Applicant and Candidate Privacy Notice. The date at the top of this Privacy Notice indicates when it was last revised. Any changes will become effective when we post the revised Privacy Notice on this page.

·Contact Us

·If you have questions or concerns about this Privacy Policy, please contact us at: Datadog, Inc., 620 8th Avenue, Floor 45, New York, NY 10018; or privacy@datadoghq.com.

·We have appointed Datadog Ireland Limited as Datadog's EU representative under Article 27 of the GDPR. You may contact our EU representative at privacy@datadoghq.com.

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