Atlassian Careers Privacy Notice | Atlassian

• ·Legal information Careers privacy notice

·Atlassian Careers Privacy Notice

·Effective starting: September 18, 2023

11. What this notice covers

·Thank you for your interest in joining our Team! As your privacy is important to us, we strive to be transparent about what Atlassian will, or will not, do with Talent Data (as defined below) and explain the purposes for processing it. This Careers Privacy Notice ("Notice") is intended to provide you with information on how we collect, manage, use, process, and share information collected from you when considering you for career opportunities with Atlassian (including its corporate affiliates), such as when you apply for a position with us or when you express interest in future Atlassian opportunities by joining our Talent Community. We collect and process this data, which can include Personal Data (i.e. information relating to you), in compliance with applicable law. For simplicity, we'll refer to this data as "Talent Data."

·For individuals who are not being considered for roles as Atlassian employees (e.g., certain contingent workers), Atlassian limits processing of Talent Data as we primarily work with the third party through which you are engaged.

·This Notice does not cover your use of our products or services. To learn more about Atlassian's privacy practices regarding your use of Atlassian products and services, please see our Atlassian Privacy Policy.

·If you visit us onsite, a separate Visitors and Office Re-entry Privacy Notice will be surfaced to you.

22. Information We Collect

·We collect Talent Data about you in connection to career opportunities with us.

·Categories of Talent Data we may collect about you include, but are not limited, to:

• ·Contact Information. We may collect your contact information, such as full name, pronouns, home address, telephone or mobile number, email address or online identifier, job site information (e.g., LinkedIn profile) and onsite badge information (if you visit us onsite).
• ·Government issued ID number or similar identifier. We may collect your identification details, such as citizenship status, residency and work permit status.
• ·Employment and Education. We may collect information relating to your employment and education, including your cover letter, resume/CV, work experience or other relevant experience, educational background, and achievements. Where relevant for the position, we may receive information from professional licensing and certification bodies, employment research firms, identity verification services, and educational and training institutions.
• ·Job Preferences. We may collect information related to your job preferences, including career trajectory and interests, and willingness to relocate.
• ·References. We may ask for references from your previous employers or academic supervisors.
• ·Background Checks. Where permitted or required by law, we may conduct background checks once you have accepted a conditional offer from us.
• ·Mandatory assessments. We may collect information related to any assessment that is mandatory to assess your suitability for the role, such as phone screens, interviews and skills assessments (e.g., coding assessment for a software engineering role).
• ·Publicly Available Information. We may collect information you've made public, such as your public profile on career networking sites (e.g., information on your public LinkedIn profile) and your public portfolio website or code repository side (e.g., on Github).
• ·Monitoring of Atlassian Networks and Resources. If you visit us onsite, we may collect information relating to on-premise monitoring for security purposes (e.g., video surveillance). If you access and use Atlassian devices, networks (e.g., corporate wifi), or other resources, we may collect information related to your access and use, such as domain names and IP addresses.
• ·Online usage information. We may collect your online usage information when you browse our websites (e.g., our Careers Page) or use our Talent Community platform, including cookie information, traffic data or profiles, which may be combined with any of the foregoing categories of Talent Data.
• ·Sensitive Talent Data. While we treat all Talent Data with care, some Talent Data is more sensitive in nature so we refer to that as "Sensitive Talent Data." Sensitive Talent Data may include demographic information such as your racial or ethnic origin, age, gender, sexual orientation, and veteran status, as well as your background check results, and health data (e.g., disability status). Atlassian generally collects Sensitive Talent Data directly from you. However, we may also collect Sensitive Talent Data from other sources. We may collect background check results through background check providers (if legally required or permitted). We may also collect certain Sensitive Talent Data, such as your race, ethnicity, and gender, from third party vendors or public sources (e.g., your LinkedIn profile) in order to help us with our Corporate Social Responsibility initiatives.
• ·Voluntary Talent Data that you choose to provide us. In connection to a career opportunity with Atlassian, you may choose to voluntarily provide us with certain Talent Data. For example, to participate in a voluntary opt-in survey (e.g., candidate experience feedback survey, demographic survey) or voluntary assessment (e.g., behavioral assessment). These programs are entirely optional and will be communicated as such. If you do choose to participate, we will collect certain information relating to your participation in the program. For example, if you participate in a demographic survey, we will collect information about how you identify as an individual. The types of information we collect and how we will use and share your information will be made clear to you before you decide whether you want to participate in the program.

·Voluntary Talent Data will be collected directly from you on a voluntary opt-in basis. Voluntary opt-in basis means:

• ·It will only be collected if you choose to provide opt-in consent (a separate and specific consent notice will be surfaced to you);
• ·You can withdraw your consent at any time (this may not affect processing that has already occurred or Talent Data that has been de-identified so that we can no longer identify you); and
• ·There will be no adverse consequences on your application for not providing Talent Data or for withdrawing your consent.

·For Talent Data (including Sensitive Talent Data) that is required to assess your suitability for a career opportunity, please see Section 9 on how you can withdraw your application or request deletion.

33. Where We Collect Talent Data From

·In relation to your job application with us or your participation in our Talent Community, we may collect Talent Data about you from the following sources:

• ·Directly from you. We collect Talent Data directly from you, for example when you provide contact details or your resume/CV. You may also choose to voluntarily provide us with Sensitive Talent Data.
• ·From referrals. If you are referred, we collect information from the individual who referred you.
• ·From recruitment and staffing partners or other jobs websites. We collect information from recruitment and staffing partners or other jobs websites (e.g., LinkedIn) if you apply to us through those sources.
• ·From references. We may receive references from your previous employers or academic supervisors.
• ·From third party data providers. We may receive information such as your education, work experience, contact information, and certain Sensitive Talent Data from third-party data providers who have the rights to provide us with your information. These providers collect your information from publicly available sources, or through third parties they work with.
• ·Professional licensing and certification bodies. Where it is relevant for the position, we may receive information from professional licensing and certification bodies, employment research firms, identity verification services, and educational and training institutions.
• ·Background check providers. Where permitted or required by law, we receive background check information from background check providers. Background check providers will provide us with Sensitive Talent Data.
• ·From publicly available sources. We may receive information from other publicly available sources, such as information that you have chosen to make public online (e.g., your public LinkedIn profile).
• ·Information we collect automatically. When you submit an application online (e.g., through our careers page) or use our Talent Community platform, we collect information sent to us by the device you use, such as your computer IP address, device identifiers and how you arrived at our website. For more information, please see our Cookies and Tracking Notice.

44. How We Use Talent Data

·Atlassian strives to be transparent about how Talent Data will be used. When considering you for career opportunities with Atlassian, we use your information for the following purposes:

• ·To proactively reach out to you. Where we have identified you as a potential candidate from information we've collected from public sources or third parties, we may use Talent Data to suggest opportunities for you (e.g., reaching out to you for a specific opportunity, inviting you to join our Talent Community). If you have previously applied for a role with Atlassian, we may contact you about future career opportunities that may interest you (i.e., by inviting you to join our Talent Community).
• ·To review and process your application. Where you apply for a role at Atlassian, we may use Talent Data to review and process your application.
• ·To assess your suitability. We may use Talent Data to assess your skills, qualifications and interests against our career opportunities.
• ·To facilitate the recruiting process. We may use Talent Data to facilitate the recruiting process, including scheduling interviews and communicating with you.
• ·For verification. We may use Talent Data to verify the information you or others provide, and to check your references. Where permitted or required by law, we use Talent Data to conduct background checks if you are offered the role.
• ·To reimburse you. We may use Talent Data to reimburse you for any agreed expenses and travel.
• ·To evaluate and improve our processes. We may use Talent Data to evaluate our recruitment processes and activities, including assessing interview scheduling times and time to hire.
• ·For reporting. We may use Talent Data to analyze recruiting metrics for aggregated reporting (e.g., assessing the efficiency of our recruiting processes).
• ·To build a more diverse Atlassian. We may use Talent Data to help with the goals we have set in our Sustainability Report, because we know that in doing so we can unleash the potential of our teams. We may also use Talent Data to calibrate our actions and ensure our hiring process is as equitable as possible.
• ·For our Talent Community. If you join our Talent Community, we may use Talent Data to share content relevant to your career interests, to invite you to events that are relevant to your career interests, and to share career opportunities.
• ·To protect Atlassian's interests. We may use Talent Data to protect our interests, which may include protecting our legal rights and maintaining the security and integrity of our facilities, equipment and electronic platforms.
• ·As legally required. We may use Talent Data as legally required, such as confirming your eligibility to work in the country in which you applied for a job, using your government ID for immigration processing purposes, conducting background checks, or submitting reports required by local law (e.g., EEOC reporting).
• ·For other purposes with your consent. If you voluntarily choose to participate in an optional program, we may use Voluntary Talent Data according to any purposes provided to you during the opt-in process.

·Atlassian may leverage technologies such as artificial intelligence (AI) to automatically process Talent Data for these purposes. However, Atlassian does not use these technologies to make any automated decisions about you. By automated decisions, we mean decisions with little or no human involvement that have a legal or significant effect on you (e.g., to get hired).

·For more information on tips such as how to make your application stand out, please visit https://www.atlassian.com/company/careers/resources/applying/five-tips-for-an-atlassian-application

·Legal Bases for Individuals Located in the EEA, UK, or Brazil:

·If you are based in the European Economic Area (EEA), UK, or Brazil, we collect and process Talent Data only where we have legal bases for doing so under applicable laws. The legal bases depend on the type of Talent Data and the purpose we process it. This means we collect and process Talent Data only where:

• ·We need it to administer a contract with you;
• ·It satisfies a legitimate interest which is not overridden by your privacy rights (e.g., assessing your suitability, evaluating our recruiting processes, protecting our legal rights and interests);
• ·You provide us consent for a specific purpose (e.g., demographic survey); or
• ·We need to comply with a legal obligation (e.g., conducting legally required background checks).

·If you have consented to our use of Talent Data for a specific purpose, you have the right to withdraw your consent, but this may not affect any processing that has already taken place or Talent Data that has been de-identified so that we can no longer identify you. Where we are using Talent Data because we have a legitimate interest to do so, you have the right to object to that use.

·Atlassian also shares Talent Data within the Atlassian group of companies for the purposes described in this section.

55. How and Why We Disclose Information Outside of Atlassian

·Atlassian will disclose your Talent Data outside of Atlassian and its group of companies for the purposes defined above, including:

• ·To facilitate the recruitment process. We may disclose Talent Data to facilitate the recruitment process, such as with service providers (e.g., applicant tracking system provider, background check providers) and with third parties with your consent (e.g., references you provide us).
• ·Service providers on our behalf. We may disclose Talent Data with service providers who perform necessary duties and functions on our behalf (e.g., our applicant tracking system), which means they typically can only use your Talent Data to provide services to Atlassian and cannot use any identifying information for their own independent purposes.
• ·External reports. We may disclose anonymized, or aggregated and de-identified Talent Data in our external (i.e. public) reports, such as our annual Sustainability report. This means that you cannot be identified in the external report.
• ·As legally required. We may disclose Talent Data to a third party (e.g., courts, law enforcement agencies, government agencies) if we have a good faith belief that it is required or permitted under applicable law, including to meet national security or law enforcement requirements, to protect Atlassian or its affiliates, or to respond to a valid court order, subpoena, discovery request, search warrant, or other law enforcement request.

66. How We Transfer Information We Collect Internationally

·In order to operate as a global company, Atlassian transfers and processes Talent Data outside your country of residence to other countries where Atlassian, its subsidiaries, affiliates, and its 3rd party vendors operate. For example, our Talent Acquisition team is distributed throughout the globe and as a result, we may need to transfer your Talent Data to where the relevant Talent Acquisition team is located in order to manage your recruitment process. These countries may have data protection laws that are different from the laws of your country. When Atlassian transfers your Talent Data to another country, it will ensure that the transfer complies with applicable law.

·Atlassian has entered into agreements ensuring appropriate and suitable safeguards with its entities and service providers, including entering into the European Commission's Standard Contractual Clauses where appropriate.

77. Data Privacy Framework Notice

·On July 10, 2023, the European Commission's adequacy decision for the EU-U.S. Data Privacy Framework (EU-U.S. DPF) entered into force.

·Atlassian, Inc. and its U.S. subsidiaries (Atlassian Network Service, Inc., Dogwood Labs, Inc., AgileCraft LLC, Opsgenie, Inc., and Trello, Inc.) adhere to the Data Privacy Framework Principles regarding the collection, use, and retention of personal data that is transferred from the European Union and Switzerland to the U.S.

·Atlassian, Inc. has self-certified its commitment to comply with the EU-U.S. DPF Principles and relies on the European Commission's adequacy decision for the EU-U.S. DPF to receive personal data transfers from the European Union/European Economic Area.

·Atlassian, Inc. has self-certified its commitment to comply with the UK Extension to the EU-U.S. DPF, but will not rely on the UK Extension to the EU-U.S. DPF to receive personal data transfers from the United Kingdom (and Gibraltar) until the date of entry into force of the United Kingdom's anticipated adequacy regulations implementing the data bridge for the UK Extension to the EU-U.S. DPF.

·To view Atlassian's certifications, please visit this page and search for "Atlassian".

·As required under the principles, when we receive information under the Data Privacy Framework and then transfer it to a third-party service provider acting as an agent on our behalf, we have certain liability under the Data Privacy Framework if the agent processes the information in a manner inconsistent with the Data Privacy Framework and we are responsible for the event giving rise to the damage.

·We encourage you to contact us as provided below should you have a Data Privacy Framework related (or general privacy-related) complaint. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third-party dispute resolution provider (free of charge). Through this third-party dispute resolution provider, we have also committed to cooperating and complying with the information and advice provided by an informal panel of data protection authorities in the European Economic Area, and/or the Swiss Federal Data Protection and Information Commissioner (as applicable) in relation to unresolved complaints (as further described in the Data Privacy Framework Principles). You may also contact your local data protection authority within the European Economic Area or Switzerland (as applicable) for unresolved complaints.

·Under certain conditions, more fully described on the Data Privacy Framework website, including when other dispute resolution procedures have been exhausted, you may invoke binding arbitration.

·Atlassian, Inc. is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC).

88. How Long We Keep Information We Collect

·We will retain Talent Data no longer than necessary to carry out the purposes provided in this Notice (or any other applicable notice), and as required or permitted under applicable law.

·If you are offered and accept a role with Atlassian: We will retain your information in order to manage your employment or assignment with us, and we will surface a separate privacy notice that will apply to your relationship with Atlassian.

·If your application is not successful (or you withdraw or decline our offer): We will retain your information for the purposes provided in this Notice, such as to keep you in mind for current or future roles, to help us evaluate and improve our recruitment processes, and for record-keeping. If you'd rather we didn't keep your information on file, please let us know by following the process in Section 9.

99. How to Access and Control Your Information

·Depending on applicable law, you may have certain rights over your personal data. For example, you may have the right to request a copy of your personal data that we hold, to update your personal data if it is inaccurate or out of date, or to delete your personal data.

·To make a request over your personal data please contact us at careersprivacy@atlassian.com. We will verify your request by matching certain identifying information with information we maintain. This may require you to provide us with additional information, such as the email address you used when communicating with us in the recruiting context.

·Please keep in mind that your request may not affect your application if we have already filled the position or assessed your candidacy based on the information originally provided. Additionally, if you request to delete your personal data, we may be legally permitted or required to retain certain information (e.g., for record-keeping purposes).

·If you feel we have not adequately addressed your privacy concerns, you may have the right to contact a data protection authority where you live, work or feel your rights were infringed.

·If you would no longer like to be considered for a position, you may withdraw your application at any time. You can do so by reaching out to the recruiter you are working with. If you don't have a recruiter, you can reach out to careersprivacy@atlassian.com.

1010. Additional Disclosures for California Residents

·The disclosures in this section apply only to California residents and are intended to supplement this policy with information required by California law.

·The table below describes the categories of personal information we collected in the past 12 months, the purposes for which we may collect and disclose this information, and the categories of recipients of disclosures made for business purposes in the past 12 months. Atlassian does not sell any personal information or share personal information for cross-context behavioral advertising. Atlassian has not disclosed your personal information to a third party for a business purpose in the preceding 12 months.

·If you have questions about the categories of information we may collect about you or the sources of such information, please be sure to visit the section of this notice called, "2. Information We Collect." For more details about the purposes we collect information for, please visit the section called, "4. How We Use Talent Data." For more information about how we may disclose information to parties outside of Atlassian, please visit the section called, "5. How and Why We Share Information We Collect Outside of Atlassian."

·De-identified data: We may de-identify personal information so that it cannot be used to identify you and is no longer considered personal information under California law. For example, we may de-identify certain Sensitive Talent Data so that we can share it more widely in our external Sustainability report. If so, we will maintain and use that data only in de-identified form and will not attempt to re-identify the data.

·Retention: We retain your personal information for as long as necessary to carry out the business purposes described in this policy, or as otherwise required under law. The length of retention may vary depending upon factors such as record keeping or legal compliance requirements, the need to resolve inquiries or complaints, and the existence of an ongoing relationship with you. Please visit the "8. How Long We Keep Information We Collect" section of this notice for more information.

·Exercising your rights: If you are a California resident, there are some additional rights that may be available to you under the California Consumer Protection Act ("CCPA"), including:

• ·The right to request information about how we process your personal information
• ·The right to request access to the specific pieces of personal information we have collected about you
• ·The right to request that we correct inaccurate information
• ·The right to request deletion of personal information we hold about you
• ·The right to request that we limit the use of your sensitive personal information.

·If you'd like to request that we limit the use of your sensitive personal information, please click here to email us at careersprivacy@atlassian.com with a pre-populated subject line.

·For any other request, click here to email us at careersprivacy@atlassian.com. Please provide details about the request you are making. In order to protect your information from unauthorized access or deletion, we may require you to provide additional information to verify your identity. If we cannot verify your identity, we will not be able to fulfill your requests to know, access, correct, or delete your information.

·You will not be discriminated against for exercising any of your privacy rights under the CCPA.

·Authorized agent: You may authorize an agent to exercise your rights on your behalf. Your authorized agent may make a request on your behalf by reaching out to careersprivacy@atlassian.com. When your authorized agent makes a request on your behalf, we may require you to directly confirm the following with us: Your identity

• ·That you have provided the authorized agent permission to submit the request

1111. Changes to this Policy

·We may change this policy from time to time. The effective date will be identified at the top of this page.

1212. Contact Us

·Email: careersprivacy@atlassian.com Atlassian US, Inc. 350 Bush Street San Francisco, CA 94104

·The Data Controller for your Talent Data depends on the location of the job posting to which you applied (please refer to the chart below). If you have questions or concerns, please reach out to careersprivacy@atlassian.com. If you are a contingent worker, please contact the 3rd party you are working through (e.g., staffing agency, independent company or consulting firm).

·The following entity is your "Data Controller" for purposes of this Notice:

·Related content

·Privacy Policy

·Former Workplace Privacy Notice

·Demographic Survey Privacy Notice

·Cookies & Tracking Notice

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